Updated: 31/10/2026

Privacy Policy

AutoFillForm is committed to protecting your privacy and personal data. This page explains how we collect, use and protect your information.

1

Information We Collect

When you use AutoFillForm, we may collect the following:

1.1. Personal information you provide

  • Full name – when you register
  • Email address – for verification and contact
  • Password – hashed, never stored as plain text
  • Payment information – when buying Credit (handled by a third-party payment gateway)

1.2. Information collected automatically

  • IP address – for account security
  • User Agent – browser information
  • Device Fingerprint – device identification to detect fraud
  • Activity history – sign-ins, payments, use of the service

1.3. Service data

  • Form data – the Google Forms you import
  • Custom answers – content you create or the AI suggests
2

How We Use Data

We use the information collected for these purposes:

  • Providing, running and maintaining AutoFillForm
  • Verifying identity and securing user accounts
  • Processing payments and managing Credit
  • Detecting and preventing fraud
  • Sending important service notices (maintenance, updates, security)
  • Improving the user experience and building new features
  • Meeting legal requirements

We do not use your data for third-party advertising or sell it to any other organisation.

3

Sharing Data With Third Parties

AutoFillForm do not sell, rent or trade your personal data. We only share information in these cases:

Google Forms API

To fill forms automatically. Only the answer data you confirmed is sent.

OpenAI API

When you use AI to create answers, only the title, the current question and up to the first 5 questions of the form are sent for context; no collected responses or participants' personal information are sent.

Payment gateway

When you buy Credit. Payment details are handled directly by the partner; we do not store card numbers.

Legal requests

When there is a valid request from the authorities under the law of Vietnam.

5

Security Measures

We use several technical measures to protect your data:

  • Passwords hashed before being stored in the database
  • HTTPS/SSL on the whole website
  • Device fingerprinting to detect unusual access
  • IP monitoring and sign-in activity logs
  • Automatic fraud detection

No system can guarantee 100% security. We encourage you to use a strong password and never share your login details.

6

Your Rights

You have the following rights over your personal data:

  • Right of access: See the personal information you gave us
  • Right to rectify: Update your account details on the Profile page
  • Right to erasure: Ask us to delete your account and related data
  • Right to object: Object to processing for a specific purpose

To use these rights, please contact us through the Support Center or email [email protected].

7

Sign In With Google

When you sign in with a Google account, we receive the following from Google:

  • Email – to create or link your account
  • Full name – shown in the system
  • Profile photo – shown on your profile
  • Google ID – a unique identifier for authentication

We do not access your email, Google Drive or any other data in your Google account. You can unlink Google at any time on the Profile page.

8

Retention

We keep your data while your account is active. When you ask to delete your account:

  • Personal data is deleted within 30 days
  • Payment data may be kept as required by law
  • Activity logs are anonymised
9

Changes to This Policy

We may update this Privacy Policy from time to time. Any change is posted on this page with the latest update date.

If a significant change affects your rights, we will notify you by email.

10

Contact

If you have questions about this Privacy Policy, please contact:

By using AutoFillForm, you agree to this Privacy Policy.